Jobs and CareersKursus Lowongan Sekretaris Banyak Diminati
Pendidikan sekretaris, tampaknya tergolong kursus yang banyak diminati masyarakat. Karenanya lembaga kursus sekretaris pun bertebaran di mana-mana, terutama di Jakarta dan kota-kota besar lainnya di Jawa. Itu, boleh jadi, karena tingkat kebutuhan tenaga sekretaris senantiasa terbuka. Bahkan, tidak jarang sejumlah perusahaan yang membuka lowongan tenaga sekretaris mendatangi tempat-tempat kursus untuk memperoleh sekretaris.
Peserta kursus kesekretarisan banyak yang langsung bekerja di perusahaan tempat ia melakukan latihan kerja atau magang. Magang di perusahaan merupakan salah satu persyaratan kelulusan siswa. Ada kesan, untuk bisa mengikuti pendidikan sekretaris, siswa atau peserta mesti berparas cantik, penampilan oke. Itu lantaran lowongan setelah lulus dan mereka akan menjadi seorang sekretaris yang kerap membutuhkan kecantikan dan penampilan sebagai syaratnya?
"Tak ada persyaratan seperti itu," tandas Fasli Jalal, dirjen Pendidikan Luar Sekolah dan Pemuda (PLSP), Departemen Pendidikan Nasional (Depdiknas). Kesan bahwa siswa peserta kursus sekretaris mesti cantik, kata Fasli, sangat tidak tepat. Dan Direktorat Jenderal PLSP tidak mensyaratkan ketentuan semacam itu.
"Kita hanya mensyaratkan umur 18 tahun ke atas," tuturnya. Karena itu, pendidikan sekretaris, boleh saja diikuti oleh lulusan strata satu (S1) atau diploma tiga (D3), sepanjang mereka merasa memerlukan ilmu kesekretarisan. Kendati begitu, jika ada lembaga kursus yang ingin mensyaratkan seperti yang dikesankan tadi, Depdiknas tidak bisa melarangnya. Persyaratan itu, menurut Fasli, sangat tergantung kepada lembaga kursus.
Meski tidak dilarang, tapi Interstudi, salah satu lembaga kursus yang membuka pendidikan sekretaris, tidak mensyaratkan paras oke dan penampilan. Lembaga pendidikan ini hanya mensyaratkan peserta minimal lulusan Sekolah Lanjutan Tingkat Atas (SLTA). "Tidak ada persyaratan tinggi badan atau mesti berparas cantik," tutur Direktur Pendidikan Sekretaris Interstudi Jakarta, Nyoman Puspadarmaja. Selain pendidikan sekretaris, lembaga pendidikan ini juga menyelenggarakan kursus public relation dan disain grafis.
Di Interstudi bahkan ada bursa lowongan sekretaris. Di sana ada papan pengumuman yang menginformasikan perusahaan yang tengah membutuhkan tenaga sekretaris. Informasi itu, kata Nyoman, ia peroleh dari perusahaan yang datang ke Interstudi. "Sebagian besar perusahaan yang minta. Setiap hari ada tiga atau empat perusahaan yang datang," Nyoman menjelaskan.
Tak hanya itu. Menurut Nyoman, siswa Interstudi justru lebih banyak yang langsung bekerja di perusahaan tempat ia melakukan latihan kerja atau magang. Magang di perusahaan merupakan salah satu persyaratan bagi siswa, khususnya mereka yang mengikuti program satu tahun. Jadi, tidak semua siswa Interstudi mengikuti latihan kerja di satu perusahaan.
Pendidikan singkat yang hanya berjangka waktu enam bulan, misalnya, tidak diharuskan magang di perusahaan. Sebab untuk pendidikan enam bulan, ini kata Nyoman, Interstudi hanya mengajarkan materi dasar kesekretarisan. Sedangkan pendidikan dengan jangka waktu setahun, tergolong yunior sekretaris yang mengharuskan latihan magang.
Karena itu, siswa yang mengikuti pendidikan program setahun diwajibkan mengikuti praktik kerja di perusahaan-perusahaan, sesuai kurikulum yang diterapkan oleh Interstudi. Pada tiap akhir masa magang, siswa diminta membuat laporan. Dan hasilnya? "Ada sekitar 80 persen siswa yang langsung diambil untuk bekerja di perusahaan tempat ia melakukan magang," ujarnya dengan nada bangga.
Seperti halnya Interstudi, lulusan Lembaga Pendidikan dan Pengembangan Profesi Indonesia (LP3I) banyak diserap di lowongan pasaran kerja. Lembaga ini, menurut Wilson dari bagian marketing LP3I, berusaha membantu mencarikan lowongan lapangan kerja bagi lulusannya. Saat ini, sekitar 80-90 persen lulusan LP3I memperoleh pekerjaan.
Peserta kursus di lembaga pendidikan ini, kata Wilson, diarahkan untuk memiliki skill dan siap kerja. Karena itu, kurikulum yang dikembangkan, disesuaikan dengan kebutuhan pasar kerja. "Kita bebas memakai kurikulum sendiri, tergantung kebutuhan pasar," paparnya. Penerapan kurikulum yang mengikuti kebutuhan pasar juga dilakukan oleh Interstudi. Nyoman menuturkan, kurikulum di lembaga pendidikan ini tergolong dinamis. Kedinamisan itu mengikuti kebutuhan dan perkembangan yang terjadi. Hanya saja, dia menegaskan, "Standar pelajaran tetap terjaga."
Standar nasional
Sementara itu Dirjen PLSP Fasli Jalal mengatakan, meski sudah ada kurikulum nasional untuk lembaga kursus, tapi mereka bisa saja mengembangkan kurikulumnya sendiri. "Kurikulum lembaga kursus bisa saja dikembangkan sesuai dengan kebutuhan."
Ia menuturkan, saat ini sudah ada standar nasional untuk kursus sekretaris. Standar tersebut mengarah kepada tiga hal pokok yang perlu dimiliki oleh lulusan kursus kesekretarisan, yakni; menguasai ilmu kesekretarisan, berkepribadian, dan memiliki keterampilan.
Fasli mengakui, profesi sekretaris kini memang makin penting. Profesi ini ibarat urat nadi kantor. Karena itu, keterampilan seorang sekretaris makin dibutuhkan.
Selain memiliki keterampilan, lanjut Fasli, seorang sekretaris mesti memiliki kepribadian yang mulia. Memiliki akhlakul karimah. "Seorang sekretaris harus ramah tapi lugas. Sehingga bisa menjadi ujung tombak dari wajah perusahaan," paparnya. Lebih dari itu, sekretaris juga dituntut memiliki personalitas, kemampuan untuk menjalin hubungan antar- manusia. Dalam pandangan Fasli, di masa-masa mendatang lowongan pekerjaan ini kian menuntut kemampuan, sesuai perkembangan zaman. Apalagi teknologi informasi seperti komputer dan internet terus berkembang. "Nanti, sekretaris harus makin canggih."
Belum Merata
Meski profesi sekretaris makin dibutukan namun ternyata lembaga kursus kesekretarisan tak terdapat di semua daerah di Indonesia. Sesuai data dari Direktorat Jenderal Pendidikan Luar Sekolah dan Pemuda (PLSP) Depdiknas, saat ini ada 98 kursus sekretaris di seluruh Indonesia. Penyebarannya tidak merata.
Ada sejumlah provinsi yang tak memiliki kursus sekretaris. Ini misalnya, Nanggroe Aceh Darussalam, Sumatera Utara, Jambi, Bengkulu, Lampung, Kalimantan Barat, Sulawesi Utara, Sulawesi Tengah, Sulawesi Tenggara, Sulawesi Selatan, dan Irian Jaya. ***
----------------------------------------------------------------
source: artikel Republika
===========================================
Managing The Fear And Anxiety Of Finding Another Job
Layoffs in today s business world are common and with it comes the fear and anxiety of finding another job. With this in mind, here is a list of techniques that a person can use to help manage their stresses and anxieties in finding a new job. A technique that can be used to reduce the stress of finding another job is to divide the task into a series of smaller steps and then complete each of the smaller tasks one at a time. For instance, the first thing you should do is to determine what kind of job you want.
Once you know what you are looking for, the next step is to update and prepare your resume. Once that is finished, you should then concentrate on finding the companies that interest you and send your resume to them. Once you submit your resume, the next step is to prepare for the job interview by completing these smaller tasks, you will reduce your stress and anxiety and increase your chances of finding another job.
Sometimes we may get depressed during our job search. Another technique that is very helpful is to have a small notebook of positive statements that make us feel good. Whenever you come across an affirmation that makes you feel good, write it down in a small notebook that you can carry around with you in your pocket. Whenever you feel depressed, open up your small notebook and read those statements.
In addition, it also helps to write down a list of things you are thankful for in this world. For instance; good health, a good marriage, lots of friends, being smart and resourceful, and a good education are things that any person can be thankful for. Whenever you get discouraged in finding another job, take out your list and focus on the things that make you happy. This technique will make you feel better and give you more encouragement to continue with the job search.
Finding a new job can be tough, however remember to take it one day at a time. While the consequences of a particular fear may seem real, there are usually other factors that can not be anticipated and can affect the results of any situation. Focus on the present and do your best each day. Next week will take care of its self. As a Layman, I know that our anxieties and stresses can be difficult to manage when finding a new job. Managing your stress during a job search takes practice. Be patient and in time you will become better in dealing with your anxieties.***
---------------------------------------------------------
by Stan Popovich
About the author: Stan Popovich is the author of "A Layman's Guide to Managing Fear Using Psychology, Christianity and Non Resistant Methods -a book that presents a overview of techniques in managing Fear. For more info go to: http://www.managingfear.com For free articles on managing fear please go to: http://www.managingfear.com
=====================================
Presentation Skills - Keeping the Blackberries at Bay
Question: How do you know if an engineer is an extrovert?
Answer: He looks at your shoes when he talks to you! I am allowed to say that, coming from a family of engineers, but it's exactly to the point of this month's column on the art of successful presentation design and delivery. At the heart of all successful presentations is a presenter who maintains proper eye-contact with members of the audience at all times.
Microsoft estimates that with over 300 million copies of PowerPoint installed world-wide, something like 3 million presentations are given every day. What they don't say is that roughly 2.9 million of those are completely ineffective in achieving true knowledge transfer, what presentations are supposed to be about in the first place.
Knowledge transfer occurs, for the most part, when you are able to keep every member of the audience on the same page throughout the entire presentation. Unlike a written report, where the intended audience has the luxury of acquiring the embedded knowledge at his or her own pace, a presentation is actually an event where knowledge transfer is a rather ethereal event; information appears on the screen and is discussed for a fleeting moment in time, and then disappears. To understand the relationship between an on-screen presentation and a written report (or worse - the presentation printed as a hand-out), think billboard versus magazine ad.
Look me in the eye
To keep the audience together, you first must start with a presentation that allows you to stay engaged with the audience, as opposed to either the screen or your notes. When you lose engagement in business presentations today, you invite audience members to wander, and that's when the Blackberries blossom.
A key element to successful engagement involves learning proper eye contact, which requires you to hold contact with individuals for anywhere between 3-7 seconds, or until you have completed one thought. At which point, you pause and move to another person and do the same. Most presenters look at one person no more than to 1 second at a time, if that, and then only when they're not looking up at the ceiling or down at the floor. Or, with extroverted engineers, your shoes.
Modern presentation theory teaches a conversational approach to presenting, because that's the way to maximize both comfort and trust between you and the audience. By practicing some fairly simple eye contact techniques, you can deliver to a group of 500 without ever feeling more anxiety than you would when discussing your job to friends around a lunch table. Most people find that hard to believe until they've received some training, but when you get it down, it's rather powerful stuff! People like to talk about themselves, about what they do, and about what they know. Your presentations should be like that. Use the screen to keep yourself in a pre-set direction, use it to list all the points you want to be sure to make, but deliver the presentation itself from the heart. People care somewhat about content, but what moves them to interest is hearing how you feel about it. To get across emotion, you want to be conversational.
Reading is NOT fundamental
Your job as presentation designer, therefore, is to create visuals that further this process rather than hamper it. Your slides need to contain only as much information as is necessary to start the conversation, and allow you to continue it while engaging individuals in the audience with your eyes. You are not there to read slides - the audience could do that quite easily for themselves, thank you. If you're reading from the screen, you're not engaging the audience. If your eyes are anywhere but in contact with a listener, the audience is actually dis-engaged.
The other problem with trying to deliver a presentation that contains lengthy streams of prose is that the people who came to hear you speak can read words about 40% faster than you can speak them - 250 words per minute for them vs. 150 wpm for you. It is the equivalent of having a minivan that waits until the last minute to pull out into the road in front of you, and then proceeds to drive 40% slower than the speed limit you were pleasantly exceeding.
When there is too much information on the screen, especially in the form of sentences, not only does the reading process rob the audience of their precious time, it also leads to breaking the essential bond between you and the audience that occurs only with constant eye contact. When you project up TMI, you are forced, by design, to turn your back to the audience as you read from the screen.
As practitioners of the conversational approach know, nothing works more to bind you with the audience than the proper use of eye contact, summed up with this rule: If eyes aren't locked then your jaw must be.
With a visual so complex that it forces you to read from the screen, this all-important component to proper presenting is lost, attention erodes, and the only contact your audience seeks is with people at the other end of their wireless devices. The solution, then, is to restrict the volume of information at each exposure to that which can be absorbed by both you and the audience in just a few seconds - 10 at most. The proper procedure for achieving transfer of information from the screen to the audience involves a fairly simple 3-step process, but that deserves an article all to itself. ***
----------------------------------------------------------
by J. Douglas Jefferys
About the author: J. Douglas Jefferys is a principal at PublicSpeakingSkills.com, a national consulting firm specializing in training businesses of all sizes to communicate for maximum efficiency. The firm spreads its unique knowledge through on-site classes, public seminars, and high-impact videos. For free tutorials in print and video, go now to: http://www.publicspeakingskills.com.
Pendidikan sekretaris, tampaknya tergolong kursus yang banyak diminati masyarakat. Karenanya lembaga kursus sekretaris pun bertebaran di mana-mana, terutama di Jakarta dan kota-kota besar lainnya di Jawa. Itu, boleh jadi, karena tingkat kebutuhan tenaga sekretaris senantiasa terbuka. Bahkan, tidak jarang sejumlah perusahaan yang membuka lowongan tenaga sekretaris mendatangi tempat-tempat kursus untuk memperoleh sekretaris.
Peserta kursus kesekretarisan banyak yang langsung bekerja di perusahaan tempat ia melakukan latihan kerja atau magang. Magang di perusahaan merupakan salah satu persyaratan kelulusan siswa. Ada kesan, untuk bisa mengikuti pendidikan sekretaris, siswa atau peserta mesti berparas cantik, penampilan oke. Itu lantaran lowongan setelah lulus dan mereka akan menjadi seorang sekretaris yang kerap membutuhkan kecantikan dan penampilan sebagai syaratnya?
"Tak ada persyaratan seperti itu," tandas Fasli Jalal, dirjen Pendidikan Luar Sekolah dan Pemuda (PLSP), Departemen Pendidikan Nasional (Depdiknas). Kesan bahwa siswa peserta kursus sekretaris mesti cantik, kata Fasli, sangat tidak tepat. Dan Direktorat Jenderal PLSP tidak mensyaratkan ketentuan semacam itu.
"Kita hanya mensyaratkan umur 18 tahun ke atas," tuturnya. Karena itu, pendidikan sekretaris, boleh saja diikuti oleh lulusan strata satu (S1) atau diploma tiga (D3), sepanjang mereka merasa memerlukan ilmu kesekretarisan. Kendati begitu, jika ada lembaga kursus yang ingin mensyaratkan seperti yang dikesankan tadi, Depdiknas tidak bisa melarangnya. Persyaratan itu, menurut Fasli, sangat tergantung kepada lembaga kursus.
Meski tidak dilarang, tapi Interstudi, salah satu lembaga kursus yang membuka pendidikan sekretaris, tidak mensyaratkan paras oke dan penampilan. Lembaga pendidikan ini hanya mensyaratkan peserta minimal lulusan Sekolah Lanjutan Tingkat Atas (SLTA). "Tidak ada persyaratan tinggi badan atau mesti berparas cantik," tutur Direktur Pendidikan Sekretaris Interstudi Jakarta, Nyoman Puspadarmaja. Selain pendidikan sekretaris, lembaga pendidikan ini juga menyelenggarakan kursus public relation dan disain grafis.
Di Interstudi bahkan ada bursa lowongan sekretaris. Di sana ada papan pengumuman yang menginformasikan perusahaan yang tengah membutuhkan tenaga sekretaris. Informasi itu, kata Nyoman, ia peroleh dari perusahaan yang datang ke Interstudi. "Sebagian besar perusahaan yang minta. Setiap hari ada tiga atau empat perusahaan yang datang," Nyoman menjelaskan.
Tak hanya itu. Menurut Nyoman, siswa Interstudi justru lebih banyak yang langsung bekerja di perusahaan tempat ia melakukan latihan kerja atau magang. Magang di perusahaan merupakan salah satu persyaratan bagi siswa, khususnya mereka yang mengikuti program satu tahun. Jadi, tidak semua siswa Interstudi mengikuti latihan kerja di satu perusahaan.
Pendidikan singkat yang hanya berjangka waktu enam bulan, misalnya, tidak diharuskan magang di perusahaan. Sebab untuk pendidikan enam bulan, ini kata Nyoman, Interstudi hanya mengajarkan materi dasar kesekretarisan. Sedangkan pendidikan dengan jangka waktu setahun, tergolong yunior sekretaris yang mengharuskan latihan magang.
Karena itu, siswa yang mengikuti pendidikan program setahun diwajibkan mengikuti praktik kerja di perusahaan-perusahaan, sesuai kurikulum yang diterapkan oleh Interstudi. Pada tiap akhir masa magang, siswa diminta membuat laporan. Dan hasilnya? "Ada sekitar 80 persen siswa yang langsung diambil untuk bekerja di perusahaan tempat ia melakukan magang," ujarnya dengan nada bangga.
Seperti halnya Interstudi, lulusan Lembaga Pendidikan dan Pengembangan Profesi Indonesia (LP3I) banyak diserap di lowongan pasaran kerja. Lembaga ini, menurut Wilson dari bagian marketing LP3I, berusaha membantu mencarikan lowongan lapangan kerja bagi lulusannya. Saat ini, sekitar 80-90 persen lulusan LP3I memperoleh pekerjaan.
Peserta kursus di lembaga pendidikan ini, kata Wilson, diarahkan untuk memiliki skill dan siap kerja. Karena itu, kurikulum yang dikembangkan, disesuaikan dengan kebutuhan pasar kerja. "Kita bebas memakai kurikulum sendiri, tergantung kebutuhan pasar," paparnya. Penerapan kurikulum yang mengikuti kebutuhan pasar juga dilakukan oleh Interstudi. Nyoman menuturkan, kurikulum di lembaga pendidikan ini tergolong dinamis. Kedinamisan itu mengikuti kebutuhan dan perkembangan yang terjadi. Hanya saja, dia menegaskan, "Standar pelajaran tetap terjaga."
Standar nasional
Sementara itu Dirjen PLSP Fasli Jalal mengatakan, meski sudah ada kurikulum nasional untuk lembaga kursus, tapi mereka bisa saja mengembangkan kurikulumnya sendiri. "Kurikulum lembaga kursus bisa saja dikembangkan sesuai dengan kebutuhan."
Ia menuturkan, saat ini sudah ada standar nasional untuk kursus sekretaris. Standar tersebut mengarah kepada tiga hal pokok yang perlu dimiliki oleh lulusan kursus kesekretarisan, yakni; menguasai ilmu kesekretarisan, berkepribadian, dan memiliki keterampilan.
Fasli mengakui, profesi sekretaris kini memang makin penting. Profesi ini ibarat urat nadi kantor. Karena itu, keterampilan seorang sekretaris makin dibutuhkan.
Selain memiliki keterampilan, lanjut Fasli, seorang sekretaris mesti memiliki kepribadian yang mulia. Memiliki akhlakul karimah. "Seorang sekretaris harus ramah tapi lugas. Sehingga bisa menjadi ujung tombak dari wajah perusahaan," paparnya. Lebih dari itu, sekretaris juga dituntut memiliki personalitas, kemampuan untuk menjalin hubungan antar- manusia. Dalam pandangan Fasli, di masa-masa mendatang lowongan pekerjaan ini kian menuntut kemampuan, sesuai perkembangan zaman. Apalagi teknologi informasi seperti komputer dan internet terus berkembang. "Nanti, sekretaris harus makin canggih."
Belum Merata
Meski profesi sekretaris makin dibutukan namun ternyata lembaga kursus kesekretarisan tak terdapat di semua daerah di Indonesia. Sesuai data dari Direktorat Jenderal Pendidikan Luar Sekolah dan Pemuda (PLSP) Depdiknas, saat ini ada 98 kursus sekretaris di seluruh Indonesia. Penyebarannya tidak merata.
Ada sejumlah provinsi yang tak memiliki kursus sekretaris. Ini misalnya, Nanggroe Aceh Darussalam, Sumatera Utara, Jambi, Bengkulu, Lampung, Kalimantan Barat, Sulawesi Utara, Sulawesi Tengah, Sulawesi Tenggara, Sulawesi Selatan, dan Irian Jaya. ***
----------------------------------------------------------------
source: artikel Republika
===========================================
Managing The Fear And Anxiety Of Finding Another Job
Layoffs in today s business world are common and with it comes the fear and anxiety of finding another job. With this in mind, here is a list of techniques that a person can use to help manage their stresses and anxieties in finding a new job. A technique that can be used to reduce the stress of finding another job is to divide the task into a series of smaller steps and then complete each of the smaller tasks one at a time. For instance, the first thing you should do is to determine what kind of job you want.
Once you know what you are looking for, the next step is to update and prepare your resume. Once that is finished, you should then concentrate on finding the companies that interest you and send your resume to them. Once you submit your resume, the next step is to prepare for the job interview by completing these smaller tasks, you will reduce your stress and anxiety and increase your chances of finding another job.
Sometimes we may get depressed during our job search. Another technique that is very helpful is to have a small notebook of positive statements that make us feel good. Whenever you come across an affirmation that makes you feel good, write it down in a small notebook that you can carry around with you in your pocket. Whenever you feel depressed, open up your small notebook and read those statements.
In addition, it also helps to write down a list of things you are thankful for in this world. For instance; good health, a good marriage, lots of friends, being smart and resourceful, and a good education are things that any person can be thankful for. Whenever you get discouraged in finding another job, take out your list and focus on the things that make you happy. This technique will make you feel better and give you more encouragement to continue with the job search.
Finding a new job can be tough, however remember to take it one day at a time. While the consequences of a particular fear may seem real, there are usually other factors that can not be anticipated and can affect the results of any situation. Focus on the present and do your best each day. Next week will take care of its self. As a Layman, I know that our anxieties and stresses can be difficult to manage when finding a new job. Managing your stress during a job search takes practice. Be patient and in time you will become better in dealing with your anxieties.***
---------------------------------------------------------
by Stan Popovich
About the author: Stan Popovich is the author of "A Layman's Guide to Managing Fear Using Psychology, Christianity and Non Resistant Methods -a book that presents a overview of techniques in managing Fear. For more info go to: http://www.managingfear.com For free articles on managing fear please go to: http://www.managingfear.com
=====================================
Presentation Skills - Keeping the Blackberries at Bay
Question: How do you know if an engineer is an extrovert?
Answer: He looks at your shoes when he talks to you! I am allowed to say that, coming from a family of engineers, but it's exactly to the point of this month's column on the art of successful presentation design and delivery. At the heart of all successful presentations is a presenter who maintains proper eye-contact with members of the audience at all times.
Microsoft estimates that with over 300 million copies of PowerPoint installed world-wide, something like 3 million presentations are given every day. What they don't say is that roughly 2.9 million of those are completely ineffective in achieving true knowledge transfer, what presentations are supposed to be about in the first place.
Knowledge transfer occurs, for the most part, when you are able to keep every member of the audience on the same page throughout the entire presentation. Unlike a written report, where the intended audience has the luxury of acquiring the embedded knowledge at his or her own pace, a presentation is actually an event where knowledge transfer is a rather ethereal event; information appears on the screen and is discussed for a fleeting moment in time, and then disappears. To understand the relationship between an on-screen presentation and a written report (or worse - the presentation printed as a hand-out), think billboard versus magazine ad.
Look me in the eye
To keep the audience together, you first must start with a presentation that allows you to stay engaged with the audience, as opposed to either the screen or your notes. When you lose engagement in business presentations today, you invite audience members to wander, and that's when the Blackberries blossom.
A key element to successful engagement involves learning proper eye contact, which requires you to hold contact with individuals for anywhere between 3-7 seconds, or until you have completed one thought. At which point, you pause and move to another person and do the same. Most presenters look at one person no more than to 1 second at a time, if that, and then only when they're not looking up at the ceiling or down at the floor. Or, with extroverted engineers, your shoes.
Modern presentation theory teaches a conversational approach to presenting, because that's the way to maximize both comfort and trust between you and the audience. By practicing some fairly simple eye contact techniques, you can deliver to a group of 500 without ever feeling more anxiety than you would when discussing your job to friends around a lunch table. Most people find that hard to believe until they've received some training, but when you get it down, it's rather powerful stuff! People like to talk about themselves, about what they do, and about what they know. Your presentations should be like that. Use the screen to keep yourself in a pre-set direction, use it to list all the points you want to be sure to make, but deliver the presentation itself from the heart. People care somewhat about content, but what moves them to interest is hearing how you feel about it. To get across emotion, you want to be conversational.
Reading is NOT fundamental
Your job as presentation designer, therefore, is to create visuals that further this process rather than hamper it. Your slides need to contain only as much information as is necessary to start the conversation, and allow you to continue it while engaging individuals in the audience with your eyes. You are not there to read slides - the audience could do that quite easily for themselves, thank you. If you're reading from the screen, you're not engaging the audience. If your eyes are anywhere but in contact with a listener, the audience is actually dis-engaged.
The other problem with trying to deliver a presentation that contains lengthy streams of prose is that the people who came to hear you speak can read words about 40% faster than you can speak them - 250 words per minute for them vs. 150 wpm for you. It is the equivalent of having a minivan that waits until the last minute to pull out into the road in front of you, and then proceeds to drive 40% slower than the speed limit you were pleasantly exceeding.
When there is too much information on the screen, especially in the form of sentences, not only does the reading process rob the audience of their precious time, it also leads to breaking the essential bond between you and the audience that occurs only with constant eye contact. When you project up TMI, you are forced, by design, to turn your back to the audience as you read from the screen.
As practitioners of the conversational approach know, nothing works more to bind you with the audience than the proper use of eye contact, summed up with this rule: If eyes aren't locked then your jaw must be.
With a visual so complex that it forces you to read from the screen, this all-important component to proper presenting is lost, attention erodes, and the only contact your audience seeks is with people at the other end of their wireless devices. The solution, then, is to restrict the volume of information at each exposure to that which can be absorbed by both you and the audience in just a few seconds - 10 at most. The proper procedure for achieving transfer of information from the screen to the audience involves a fairly simple 3-step process, but that deserves an article all to itself. ***
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by J. Douglas Jefferys
About the author: J. Douglas Jefferys is a principal at PublicSpeakingSkills.com, a national consulting firm specializing in training businesses of all sizes to communicate for maximum efficiency. The firm spreads its unique knowledge through on-site classes, public seminars, and high-impact videos. For free tutorials in print and video, go now to: http://www.publicspeakingskills.com.
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