CARE International Indonesia (CII), as an international NGO, has carried out large scale operations in Indonesia, encompassing emergency operations, transitional activities centered on agriculture and nutrition and a range of development initiatives in such areas as water and sanitation, health and micro-credit. CARE is currently recruiting the following positions for its project:
CARE Indonesia has just started a new ECHO-funded project aimed at enhancing food security for vulnerable households in TTS and Kupang district in West Timor, NTT province. The project office will be based in Soe, TTS district. CARE is inviting applications for the following positions (11 months assignment):
PROJECT OFFICER WATER (POW-FE)
RESPONSIBILITIES:
· In coordination with the Project Manager and other staff, ensure the project objectives are met within the designated time frame and budget;
· Develop and implement detailed work plan and schedule of program activities in each village, based on the approved annual work plan, and in coordination with FO s, mainly in the field of water supply
· On a monthly basis, provide and analyze all required beneficiary and activity data to the PM for further analysis, evaluation and action;
· Develop training modules for water committees and construction teams and provide guidance
· Report to, consult, and provide regular updates to the Project Manager to ensure the implementation process of the project is of a high quality and to discuss problems and solutions;
· Participate in regular staff meetings to evaluate program performance, achievements, and review program planning
· Coordinate and provide appropriate technical input and support to the Field Officers, particularly in the implementation of water suppy activities;
· Organize and conduct trainings for cadres in the communities;
· Regularly assess, monitor, provide input and support to the cadres and to community committees and farmer groups;
· Collect relevant data from government staff, or other agencies to assist in program monitoring and evaluation;
· Maintain good working relationship with community leaders, religious leaders, community members, government departments and other organizations;
· Assist in preparing pre and post surveys for evaluation of an activity
· Follow established CARE policies and procedures on programs, finance, HR/admin, logistic, and security;
· Conduct any other duties that may reasonably be assigned by superior in line with the position.
QUALIFICATIONS:
· Bachelors (S1) degree in Livelihoods or any relevant background.
· 3 years of experience in a similar position
· Good communications skills, including negotiation skills
· Good interpersonal skills, including patience, diplomacy, willingness to listen and respect for beneficiaries
· Willing to spend a considerable amount of time in the field
· Honest, responsible, self motivated and able to take initiative under minimum supervision
· Able to give helpful directions, detailed instructions and demonstrations
· Demonstrate ability to work as part of a team in a cross cultural environment
· Able to negotiate and to clarify expectations of both the beneficiaries and team
PROJECT OFFICER FARMING AND DRR (POFD-FE) - 2 POSITIONS -
RESPONSIBILITIES:
· In coordination with the Project Manager and other staff, ensure the project objectives are met within the designated time frame and budget;
· Develop and implement detailed work plan and schedule of program activities in each village, based on the approved annual work plan, and in coordination with FO s, mainly in the field of agricultural extension and DRR.
· On a monthly basis, provide and analyze all required beneficiary and activity data to the PM for further analysis, evaluation and action;
· Assist the Livelihoods Specialist in designing training modules and interventions for the FOSTER project
· Report to, consult, and provide regular updates to the Project Manager to ensure the implementation process of the project is of a high quality and to discuss problems and solutions;
· Participate in regular staff meetings to evaluate program performance, achievements, and review program planning
· Coordinate and provide appropriate technical input and support to the Field Officers, particularly in the implementation of the Agricultural extension and DRR activities;
· Organize and conduct trainings for cadres in the communities;
· Regularly assess, monitor, provide input and support to the cadres and to community committees and farmer groups;
· Ensure that monitoring forms are properly filled up by the FOs, are accurate, complete and are submitted on time.
· Collect relevant data from government staff, or other agencies to assist in program monitoring and evaluation;
· Maintain good working relationship with community leaders, religious leaders, community members, government departments and other organizations;
· Assist in preparing pre and post surveys for evaluation of an activity
· Follow established CARE policies and procedures on programs, finance, HR/admin, logistic, and security;
· Conduct any other duties that may reasonably be assigned by superior in line with the position.
QUALIFICATIONS:
· Bachelors (S1) degree in Livelihoods or any relevant background.
· 3 years of experience in a similar position
· Good communications skills, including negotiation skills
· Good interpersonal skills, including patience, diplomacy, willingness to listen and respect for beneficiaries
· Willing to spend a considerable amount of time in the field
· Honest, responsible, self motivated and able to take initiative under minimum supervision
· Able to give helpful directions, detailed instructions and demonstrations
· Demonstrate ability to work as part of a team in a cross cultural environment
· Able to negotiate and to clarify expectations of both the beneficiaries and team
FIELD OFFICERS (FO-FE) - 6 POSITIONS -
RESPONSIBILITIES:
· Work with beneficiaries, local leaders, religious groups, and community based organizations (CBOs), etc across the target areas, providing information to the community about FOSTER and its components.
· Organize meetings or events together with the village leaders, farmer groups, water committees and or stakeholders for the purpose of project implementation
· Facilitate and assist community organization to negotiate and manage water access, land access and agricultural extension, reflecting gender equity and poverty targeting principles.
· Build community capacity and assist community in developing Community Action Plans, constructing water and agricultural facilitiesy, and managing the O&M of these facilities.
· Address complaints and questions about the project and help ensure transparency in all project implementation and decision making
· Monitor and evaluate project activities at the community level, in coordination with the M&E Officer
· Provide timely and accurate progress reports for the supervisor and other partners as appropriate
· Other tasks may reasonably be requested by supervisor
QUALIFICATIONS:
· S1
· At least 3 years experience working with international orlocal non government organizations
· Familiarity with community level participatory approaches
· Proven good ability as a facilitator
· Facility with Excel and Word
· Demonstrated capacity to work as a team member
ADMINISTRATIVE/HR ASSISTANT (HRA-FE)
RESPONSIBILITIES:
· Screen of incoming telephone calls and the pacing of out going telephone calls
· Receive and direct visitors
· Process incoming, correspondence by opening mail, recording in log book, photocopying, circulating and filing
· Open mail each morning and send mail/e-mail as requested
· Assist Project Manager to collect Travel Expense Report project staff
· Assist Project Manager to prepare letters, Project data, and Monthly report
· Assist Project Manager to process the office supply procurement
· Control and monitor the office supply use and availability for regular needs of project staff
· Prepare breakdown monthly invoices for official phone, electricity
· Assist in maintenance of active and inactive general file to ensure that all correspondences and documents are filed properly
· Assist in maintenance inventory in Project and prepare monthly FFE Report
· Contact Equipment vendors to purchase, services and repair office equipment
· Maintain and monitoring organization's assets, including vehicles/motorcycles.
· Monitoring log and fuel consumption analysis properly by establishing vehicles/motorcycles files.
· Processing the procurement request for the project and ensure the process complies with the CARE Indonesia Procurement Manual.
· Preparing staff attendance reports, medical reimbursement, leave report, and preparing payroll calculation.
· Coordinate with HR Head Quarter if there is personnel requisition for project purpose and other HR duties
· Arrange/book flight for staff for official travel purpose
· Assist Supervisor as requested
QUALIFICATIONS:
· Bachelors Degree in Administration or Management
· Ability to communicate in English both spoken and written is preferable.
· Ability to operate standard computer programs (Window, Excel, Outlook & Internet, PowerPoint)
· Ability to build and work in teams
· Minimum Bachelors Degree in Administration or Management
· Minimum 2 years experience in Secretarial or Administration Area
· Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
· Able to handle patty cash and scala system is advantage
· Fluency in Bahasa Indonesia and English
· Advanced computer skills in MS Word and Excel
· Trustworthiness, integrity, Good analytical thinking and attention to detail
· Ability to work under pressure and tight deadlines
M&E OFFICER (MEO-FE)
RESPONSIBILITIES:
· Develop routine monthly, quarterly, semi-annual, and annual data collection systems (information to be collected, recording formats, schedules, and who responsible) that record and document observable (both qualitative and quantitative) outputs, outcomes, and impact.
· Assist in monitoring project indicators as they relate to the overall project design, goals, and objectives.
· Ensure that all indicators meet Donor requirements (e.g. are specific, defined, useful, and measurable with project resources)
· Manage the data collection schedules and activities of field staff as necessary, ensuring good coordination between MonEv and Program Field Staff.
· Oversee the creation of a database system that can easily and accurately input data into the system; Funnel and organize the data; Output the data in forms (such as charts, graphs, tables, maps) that are easily understood and useful to all stakeholders
· Prepare and provide routine/scheduled MonEv reports and ad-hoc reports as required.
· Develop capacity of MonEv and program staff in setting goals and objectives, identifying outputs, outcomes, and impacts, and collecting and using indicator data
· Provide training for the project staff in the MIS procedures, data entry, reporting, and other topics necessary for data collection and the implementation of the monitoring and evaluation activities;
· Develop and produce reports of the monitoring data in a format provided by the Project Manager. The reports will be in both English and Bahasa Indonesia;
QUALIFICATIONS:
· University graduate with S1 in statistics, management, social sciences, or similar discipline.
· Minimum of 2 years experience developing data bases with MS Access and/or MS Excel. Must be able to develop reports in tabular format and track data over a multi-year period.
· At least 1 year experience in monitoring large projects. This experience should include collecting and coordinating data from remote sites and providing support to staff responsible for monitoring the activities.
· Working knowledge of English. Must be able to convert data collected in Bahasa Indonesia into reports that are in both Bahasa Indonesia and English.
· Good attention in details.
TERMS OF OFFER:
CARE is an equal opportunity employer offering a competitive salary and benefits package, and a collegial working environment. Applicants are invited to send a cover letter illustrating their suitability for the above positions, and detailed curriculum vitae (not more than 200KB), with names and addresses of three referees (including telephone, fax numbers and email address). Please DO NOT attached academic transcripts and Diplomas and state clearly the applied position code in the email subject.
Please submit your applications before 19th January 2009 to:
CARE International Human Resources Unit at:
recruit_277@careind.or.id
*Only qualified candidates will be short listed*
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